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Development Officer

Position Title: Development Officer                              Location: Central Office      

Full Time _X_   Part Time _ _                                          Department: Development Incumbent:                                                                                                Exempt _X      Non-Exempt __

Supervisor: VP of Advancement                                     Date:  August 2, 2018                 





To organize, execute and manage the internal and external processes and activities associated with various fundraising strategies of the annual campaign, as well as other advancement-related responsibilities and/or projects including special events; coordinate and serve as the lead interface with external vendor and other community partner relationships that support revenue growth and foster stronger donor relationships, including prospecting, cultivation and stewardship activities that support revenue from various fundraising strategies and donor constituencies.

































Annual Campaign Execution

Includes, but not limited to, having responsibility for the coordination, project management, documentation and execution of special projects, select solicitation campaigns, signature fundraising events including private donor gatherings, when/as needed, and other advancement-related activities that represent tactical components of the annual campaign, which supports the fiscal operating budget. Responsible for working with the VP of Advancement, Director of Marketing and Public Relations, and the entire Advancement Team in planning key annual campaign tactics and will be primarily responsible for project-managing and tactically executing these initiatives, including coordinating vendors and other community partner relationships that support revenue growth, compilation and data management of invitation lists, managing event or initiative budgets, and the management of other related data in Raiser’s Edge donor software for:

·         Signature Fundraisers such as Dine Out For Kids® and Lowcountry (and including selected other philanthropy-related gatherings)

·         Donor Cultivation and Stewardship including any donor related activities, particularly those related to the annual campaign. Includes, but not limited to, annual letters and mailings, ongoing stewardship of select existing donors and cultivation of new donors, especially business and civic support, while working with the CIS Board of Directors to assist them with signature or other event attendee follow up and cultivation efforts.

·         Prospect Cultivation Support including the research and execution of special program gatherings or activities solely for the purpose of attracting new individual donors (i.e. an event targeting young professional donors to CIS, private gathering receptions in donor homes, etc.).

·         Central Office Activities Supporting CIS Students including community partner collaborations such as the School Tools Campaign, Park Road Books - Holiday Book Tree, etc.

-  Responsibility for solicitation and relationship management of an increasing number of event corporate sponsor relationships throughout the year.

-  Primary responsibility for leading various Board and/or volunteer steering committees supporting the planning, execution and all follow up aspects of the Lowcountry signature event.

-  Responsibility for developing and managing event budgets ongoing (revenue and expenses) and continuing to cut expense ratio wherever possible to maximize net income.

-  Works with Advancement Team in securing necessary financial and in-kind resources for       special events.

-  Coordinates all needed print event-related materials in conjunction with Director of Marketing & Public Relations.

-  Supports Director of Marketing & Public Relations in content development and execution of electronic and social media marketing related to events and special projects.

-  Works closely with VP of Advancement and Director of Marketing & Public Relations so that publicity is maximized (paid and pro bono), where appropriate, for special events in order to ensure each is also successful in raising community awareness for CIS and the students

it serves.

-   Manages and administers donor recognition for special events, as appropriate, and for associated annual campaign tactics. Responsible for compiling Lowcountry guest/donor data for respective Board of Directors members for the purpose of assisting them with stewardship and cultivation following event.

-   Participates in networking, agency fairs, and community engagements, as needed or required, and above referenced CIS special events; will include some week night and weekend event participation on occasion.

-   Works with CIS Volunteer & Community Engagement Associate and CIS Social Capital Coordinator to recruit and deploy volunteers, as needed, to support special events or other activities related to the annual campaign.

-  Works with CIS Director of Resource Development to support volunteer opportunities to align with corporate citizenship programs.   


Project Management

-       Responsible for developing effective project plans with corresponding timelines and critical milestones for each fundraising event/activity and then executing to completion or delivery; includes coordinating parties-of-interest where appropriate (i.e. vendor contacts, Development team members, other CIS staff such as CIS Program Directors, Site Coordinators, and Director of Marketing and Public Relations, and CIS Board of Directors, CIS event volunteers, etc.)

-       Leads conceptual event theme development in conjunction with the VP of Advancement, Advancement Team and Board of Directors in order to grow event participation, public awareness, and overall financial and community support.

-       Works with CIS Director of Resource Development to manage volunteer engagement associated with signature events.     


Data Management

-  Responsible for capturing and recording prospect and existing donor information in Raiser’s Edge donor software system as it relates to special events and other fundraising and annual campaign activities so as to help build, support, and quantify donor solicitation, cultivation, and stewardship strategies as well as assess impact and effectiveness of specific advancement initiatives. 



-  Serves as part of the Advancement Team to:

·         Develop, monitor, and achieve fundraising total goals.

·         Project manage and serve as operational lead in executing activities related to various components of annual campaign and other special community projects or strategies, including but not limited to, postage and mail house-related coordination, tracking budgets and attendee management, execution of tactics that support  annual campaign initiatives of various types.

·         Assist in maintaining up-to-date and accurate corporate and individual donor action information in Raiser’s Edge donor database and provide accurate reports as needed to VP of Advancement.


Working Relationships – This position will work to develop and maintain effective working relationships with the following:

·         Communities In Schools Advancement Team

·         Communities In Schools Leadership Team

·         Communities In Schools Site Coordinators and other Charlotte-Mecklenburg Schools (CMS) team personnel, as/where appropriate

·         Communities In Schools Board of Directors

·         Corporate event sponsors and/or other revenue contributing partners and key venue and/or vendor contacts in the community.


Support of total CIS mission and its programming

-  Assist with other CIS events and activities as/when called upon.


This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks or responsibilities that may be assigned.


Know How:


-          Bachelor's Degree in fields related to, or otherwise readily transferred skills associated with, Business and/or Project Management, Sales and/or Fundraising, Resource Development, Client/Donor/Vendor Relationship Management, or other related areas.

-          Minimum of three (3) years of successful large project, campaign, and/or Development management experience leading special fundraising events and/or non-profit donor/community special engagements.   

-          Must possess strong time, project, and budget management skills and have specific examples of such in work-related or other applicable experience, be a self-starter, well organized, detail-oriented, and able to effectively work independently and within a team framework in a fast-paced environment.

-          Must be computer literate in using Microsoft Office, particularly Excel and PowerPoint, and Raiser’s Edge donor software proficiency a plus.

-          Awareness of local community and available resources a plus.

-          Must have exceptional interpersonal skills and an ability to build and maintain strong relationships while fostering a spirit of collaboration with internal colleagues within and across teams and external partners, including vendor and venue relationships, Board members, event sponsors, and CIS donors and volunteers.

-          Strong communication skills absolutely required, including a high-level skill in written as well as verbal communication.

-          Experience in managing and executing well-received, well-attended community, civic, and/or agency fundraisers and successful campaign operations management.

Special Requirements:

Person(s) well qualified for this role will possess the following skills:

-          Sensitivity and ability to appreciate points of view of personnel within the schools, other agencies/organizations, volunteers and supporting vendors or partners, including a keen awareness of their needs and goals and how to build collaborative partnerships based upon fundamental CIS principles.

-          Ability to perceive CIS project needs as well as in light of limited resources, and deliver accordingly.

-          Ability to secure or acquire, cultivate as needed, and maintain familiarity and relationships with all relevant constituencies and resource development sources.

-          Ability to be flexible in a work environment often filled with ambiguous situations, numerous projects running concurrently, and limited resources.

-          Ability to manage time, paperwork, and people effectively in a high multi-task environment.






§   Frequent sitting

§   Speaking

§   Frequent work on computer keyboard

§   Occasional lifting (25 lbs.)



§   Occasional carrying (25 lbs.)

§   Occasional pushing (25 lbs.)

§   Occasional pulling (25 lbs.)

§   Occasional kneeling


Effect on End


The VP of Advancement and the Development team, including this Development Officer, create, coordinate, and execute CIS fundraising activities to secure funds from various sources and to expand and target underutilized funding sources for CIS in Charlotte/Mecklenburg by broadening its community profile and strengthening its development efforts.   This position will strengthen the operations and ongoing management of related activities that support fundraising goals and increase the amount and percentage of private funding received annually.


The Development Officer, as with all Development team members, shares directly in the responsibility for meeting the annual Fundraising Goal set by the organization and approved by the CIS Board of Directors as well as assists with other fundraising-related strategies and tactics that support and meet the larger organizational goals.


Please submit a resume and cover letter to This email address is being protected from spambots. You need JavaScript enabled to view it.

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